How Time Tracking Increases Productivity at Work
The level of productivity of your employees impact your company’s progress. In large businesses, people are more likely to encounter distractions – sometimes due to individual habits or factors in the work environment. As a manager or business owner, your goal is to get the most out of your staff members’ performance given a limited time frame at work. Brands are now realizing the importance of time tracking to help people stay on track and get things done.
If you want to know whether you should be using one, here are some of its top benefits in terms of workforce productivity.
1. Time tracking compels employees to stay motivated.
You should know that not all people feel comfortable adopting a time tracking system. Others feel that this method is somehow intrusive and a sign of micromanagement. To increase employee engagement with the use of a time tracking tool, you need to let your team members know how time tracking can benefit the entire business which includes them and your customers. Tie the new system to some kind of a reward so your employees would gladly accept it and even exercise discipline while working on a timed project. Set milestones to make things more exciting.
2. Time tracking enables you to meet important project deadlines.
Does your team need to deliver a project for a client? Tracking their time allows them to stay on top of their schedule. Each member becomes more aware of the time he is spending on a task. Moreover, he is easily reminded about the remaining time left and is compelled to push through so he can meet expectations. Maximize your team’s efficiency on a job by allotting a specific number of hours that need to be met.
3. Time tracking aids in the completion of individual tasks.
At work, employees usually switch from one task to another and have a hard time gaining momentum to continue a project that was previously left. One of the reasons why time tracking serves as a beneficial strategy for increasing productivity is that it basically works as a containment unit in a way that it forces you to stay committed to a task until it gets done. The advantage of letting each staff member focus on one project at a time is that you’ll also have a good idea of how long a certain task usually takes before it’s completed.
4. Time tracking allows staff members to enjoy their breaks better.
When was the last time you or your employees felt that a coffee break was a well-deserved one? Because we sometimes give in to distractions at work, completion of tasks gets delayed and the time allotted for those tasks haven’t really been maximized. Being timed helps people avoid the cycle of procrastinating. Breaks become more enjoyable and guilt-free since employees don’t have to think about what else needs to get done about a project when they resume work.
5. Time tracking prevents people from working overtime.
Some employees don’t really mind working overtime since they enjoy what they do after all. But if these employees repetitively work beyond their regular shifts, they’ll eventually feel stressed out and less motivated. With a time tracker software in place, users will be alerted that it’s time to end a task as the buzzer goes off.
You as a manager will also be able to explore potential problems in situations wherein one of your employees overwork themselves despite the presence of a timer. Perhaps that staff member is having difficulty with a task and needs help from you.
6. Time tracking will help you identify unimportant activities in the workplace.
The fact about time is that it is a limited resource. Without being aware about how well that time is spent helps managers identify things that may seem essential but are keeping employees unproductive. Sometimes, these time wasters are work meetings about future occasions or work related/personal emails. A time tracking tool might just be the solution for you to reprioritize things in your company. You can then make the necessary adjustments so your team members will stay on top of their schedule.
7. Time tracking lets employees be more accountable.
Employees who have been used to a work system that does not use time tracking may have the tendency to spend a lot of time on breaks, attending to personal calls, and surfing the internet for non-work related matters. Some tools that track time have smart features that prevent users from making additional edits after the tracking sheet has been submitted.
Being short on time is something that’s unavoidable for organizations and teams that have a massive number of projects to deal with. Monitoring the time spent for tasks can help companies stay as productive as possible by identifying distractions and encouraging users to work with focus. When choosing a tool, make sure to select one with customizable features that meet your business needs.