A Guide To Supporting Productivity And Creativity Of Remote Teams

Suppose you are moving your entire team to remote working or are hiring someone who was used to working in the office until now. In that case, it can be a difficult transition for everyone involved. It is up to employers and team managers to ensure that the company offers employees an online environment where they feel comfortable collaborating. They also need to have all the tools they need. According to recent figures, more than 45% of organizations invested in cloud-based and digital collaboration tools during the pandemic. However, it is necessary to maintain a good environment for employees who decide to keep working remotely. Our guide will help you support your remote teams’ productivity and creativity. 

Give And Receive Feedback, Then Improve Accordingly

If remote working is a relatively new concept to your team, feedback is more important than ever. Make it easier for your employees and team members to tell you what they need to be able to do their job even better and more efficiently. Monitoring the performance of employees and team members will allow you to see any weaknesses. Then, you can discuss which tools or software would help them to achieve better results. You will be able to research the options, and then you can come back to your team to see if they would agree with your proposed solution.

Support Productivity During The Meetings

When you are planning to have a meeting with your employees or team members, you should have a clear idea of what you want to achieve there. Once you have a specific objective in mind, plan out the structure of the meeting. Send the agenda to other participants of the meeting via email or different means of communication you may use. You can also introduce your employees to various notetaking methods. Companies such as Anchor AI can make the process easier and help you on the way to increased productivity. Consider recording your meeting so your employees can return to it later to ensure they understand the main points discussed.

Encourage Employees To Participate

Building a company culture can be challenging when your team works from different locations. To make sure that everyone feels like a part of the team, you can arrange regular meetings where your employees can catch up on what projects others have been working on. There are also many teambuilding activities that can be done online. And to ensure that your employees are able to get to know each other, you can create an online space where they can talk about things they find exciting or ask each other for ideas or a piece of advice.

Set Clear Guidelines In Place

Setting clear guidelines in place will give your employees a pattern and rules that they need to follow to complete work up to your standards. Make clear rules on working hours and when it is acceptable for employees to contact each other during the day. If some of your employees are based in a different country, ensure that others know the time difference and when they can get in touch with them. Such guidelines will help your employees and team members to maintain a healthy work-life balance. You also might prevent many uncomfortable situations in the team.

Offer Your Employees More Means Of Communication

Your employees will have different needs when it comes to communication while working on their projects. Sometimes messaging might be enough to inform each other about the progress made or to ask for a piece of advice. However, sometimes your employees might need to brainstorm ideas or come up with the next steps they need to do to finish the project. In that case, voice calls or video meetings would be the best option. You should offer your employees all the means of communication they need to make the collaboration as effective as possible.

Utilize Video Tools To Explore Ideas In More Depth

While collaborating on projects remotely, you and your employees or team members will soon find out that video tools can be invaluable. First, they allow team members to see each other face-to-face and build closer working relationships. But most importantly, video tools can make collaboration more effective. For instance, if you are working on a creative or very complex project, you can share the screen with others and discuss what you have been working on. Your employees can also use these tools to ask for advice. They will be able to show you what they have been struggling with, and seeing the project on the screen can make the feedback more effective.

Ensure That Everyone Knows What Goals They Are Working Towards

Whether your company is entirely online or you have some employees working remotely, you might find it more difficult to make them feel like they are a part of the company’s mission. You can make your employees and team members by listening to their feedback and wishes. It is also your responsibility to explain to them what goal you are trying to achieve and their role in such a process. When they do a good job, do not forget to acknowledge it. And if you notice any mistakes or space for improvement, help them to find solutions that will improve their performance. 

Explore Tools And Systems That Are Simple Yet Effective

Modern technology and systems can be invaluable tools when you are trying to streamline the workflow within your company. Try to create a framework for each task your employees often work on. Then, when onboarding new team members, all they need to do is follow the existing structure or process. They might even come up with ideas that will simplify it or improve the final result. You should also provide your employees with the software they need to complete their tasks successfully. There are also tools that will help your employees to track their progress and productivity. However, do not forget to brief them on any new software updates they need to learn about.

Be Prepared For Glitches

When you are leading a team that is based entirely online, you need to be ready that something can go wrong. Not even modern technology is perfect. A laptop can freeze, and programs can stop working. There are many glitches that can meet your team along the way and slow down the working process. If anything like that happens, it is crucial to stay calm and find a solution. Ideally, you should have on your team someone who understands technology and knows their way around such unfortunate events. If something goes wrong, keep in touch with your employees or team members to stay informed about what is happening.

Make Sure That All The Important Data Are Accessible To Those Who Need Them

Cloud-based storage should be one of the first things you set up for your employees, whether they work in the office or remotely. It will allow you to keep all the work and important assets in one place where everyone who needs them can access them. It can also save you from some problems. Suppose you are working on a project with someone and need their work to build up on it but cannot get in touch with them. In that case, you can find it in the cloud storage without worrying about it being only on your team member’s hard drive. Cloud storage can become an effective way of making the workflow faster and easier, and your employees will be able to work more independently. 

Rylie Holt